Wedding Florist Contract Template
A florist contract protects you against the things that actually go wrong in wedding season: weather, venue changes, flower substitutions, and late payments. This template was built from the most common disputes florists face.
What's included
- Services scope and deliverables section
- Payment schedule with deposit and balance due dates
- Flower substitution and seasonality clause
- Cancellation and refund policy by timeframe
- Weather and force majeure language
- Delivery, setup, and teardown terms
- Photo usage and social media clause
Template preview
Parties & Event Details
Legal names, event date, venue address, contact info, and a clear statement of services covered by this agreement.
Services & Scope
Itemized list of what's being delivered. Protects you when a client later says 'I thought bridesmaids were included'.
Payment Terms
Deposit amount and due date, final payment due date, and late fee language. Non-refundable deposit clause.
Substitution Clause
Reserves your right to substitute flowers of equal value if market unavailability occurs. This is the single most important clause in florist contracts.
Cancellation Policy
Tiered refund logic — 90+ days, 60 days, 30 days, and inside 30 days. Aligned with your actual loss timing.
Liability & Force Majeure
Limits your liability, covers weather, pandemics, venue closures, and other things outside your control.
When to use this template
Attach to every wedding proposal and require signature before collecting the deposit. No signed contract = no confirmed booking.
Pro tips
Never email a contract as an editable Word doc — use a PDF with a digital signature field so nothing can be altered.
Set your non-refundable deposit at 30–40%, not 50%. Lower deposits close more clients without meaningfully increasing risk.
Include a clause that photo usage is granted unless the client opts out in writing — protects your marketing portfolio.
Use this template free inside Fiory
Wedding Florist Contract Template is one of dozens of professional florist templates included with every Fiory account.
Other templates you might need
Wedding Floral Proposal Template
A wedding floral proposal needs to do three jobs at once: communicate the design vision, justify the price, and move the client to a yes.
View details →Wedding Flower Invoice Template
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View details →Florist Payment Schedule Template
A clear payment schedule stops the awkward 'when's the balance due again?' emails and protects your cash flow across the wedding season.
View details →Run your wedding florist business with Fiory
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