Wedding Florist Payment Schedule Template
A clear payment schedule stops the awkward 'when's the balance due again?' emails and protects your cash flow across the wedding season. This template lays out deposits and balances in a format clients understand instantly.
What's included
- Deposit amount and due date
- Milestone payment(s) if applicable
- Final balance due date
- Late payment fee structure
- Refund policy by cancellation window
Template preview
Deposit
30–40% non-refundable deposit due within 7 days of signing. This is what 'reserves your date'.
Optional Milestone Payment
For orders over $8,000, a mid-point payment (50% of remaining balance) is standard. Spreads client risk.
Final Balance
Remaining balance due 30–45 days before the event. Not the week of — that's too late to chase.
Late Fees
$50 flat fee or 5% of unpaid balance per week past due. Listed upfront so there's no surprise.
Cancellation Terms
Tiered refund logic: 90+ days = 50% refund on non-deposit portion, 60 days = 25%, inside 30 days = no refund.
When to use this template
Include as part of the contract — not a separate doc. Clients should see the full payment timeline before they sign.
Pro tips
For high-ticket weddings, offer a 2% discount for full payment 60 days out. Many couples take it and it eliminates collection risk.
Automate balance reminders at 60, 45, and 30 days out. Manual follow-up is where florists lose sleep.
Never wait past 14 days overdue to send a formal late notice. The longer you wait, the harder it is to collect.
Use this template free inside Fiory
Florist Payment Schedule Template is one of dozens of professional florist templates included with every Fiory account.
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