Wedding Day Timeline Template for Florists
A florist day-of timeline is different from a wedding coordinator's timeline — you care about cold-chain windows, install start times, and strike deadlines. This template is built around your workflow, not the coordinator's.
What's included
- Morning prep and truck load schedule
- Delivery arrival and venue access window
- Install start and completion deadlines
- Personal flower dropoff time
- Ceremony setup checkpoint
- Reception reset window (if ceremony flip)
- Strike and teardown timing
Template preview
Pre-Load (Studio)
Final stem prep, arrangement completion, cooler pulls, truck loading order. Usually 6–9am on wedding day.
Venue Arrival
Load-in time, contact person, access door, parking notes. Verify this with the venue 48 hours before.
Install Block
Ceremony arch first, then aisle markers, then reception centerpieces. Includes a 30-minute buffer for last-minute adjustments.
Personal Flowers Dropoff
Bouquets and boutonnieres delivered to the bridal suite. Typically 60–90 minutes before ceremony.
Ceremony to Reception Flip
If ceremony flowers move to reception, this block shows the exact 15–30 minute window. Coordinate tightly with the venue staff.
Strike & Teardown
Post-event breakdown. Usually the next morning unless the venue requires same-night strike.
When to use this template
Finalize 7 days before the wedding and share with the coordinator, venue, and any subcontractors working the event.
Pro tips
Pad every install window by 15–20%. Something always takes longer than expected on setup day.
Assign a second phone number to strike day so clients don't call you while you're breaking down another wedding.
Print 3 copies of the timeline on install day — one for you, one for the lead designer, one stapled inside the truck.
Use this template free inside Fiory
Day-of Timeline Florist Template is one of dozens of professional florist templates included with every Fiory account.
Other templates you might need
Floral Brief Template
A floral brief is the internal document your team (or future-you) works from once the client has approved the proposal.
Explore →Wedding Flower Order Form
An order form is the thing you send to wholesalers — and wholesalers hate sloppy ones.
Explore →Wedding Floral Proposal Template
A wedding floral proposal needs to do three jobs at once: communicate the design vision, justify the price, and move the client to a yes.
Explore →Ready to price and propose this arrangement?
Fiory gives you the recipe library, pricing calculator, and proposal builder wedding florists actually need.
- 7-day free trial
- Billed monthly after trial
- Cancel anytime